Reporting

The reporting of programmatic and financial information to the sponsor may be required based on the terms and conditions of the award. The timely and accurate submission of these reports ensures compliance with sponsor requirements; mitigating institutional and financial risk to the University.

Financial Reporting

Financial reporting requirement vary by sponsor and by award, with some sponsors requiring detailed financial analysis, while others require no reporting. All financial reports are recorded and tracked in GMAS by OSP Research Finance. OSP Research Finance identifies the complexity of each financial report using the GMAS Financial Deliverable Types and records the reporting period and due dates of each financial report. The OSP Research Finance Team assumes the primary responsibility for preparing and submitting financial reports. As part of this process, OSP Research Finance will provide a general compliance review of transactions for allowability, allocability, and reasonableness based on the terms of the award. When requested, the department/local level managing unit provides OSP Research Finance with a validation of financial information prior to OSP Research Finance submitting a financial report to the sponsor. Throughout this process, the status of each financial report is tracked in GMAS on the Financial Deliverable Dashboard. All financial information must be reviewed and approved by OSP Research Finance prior to submitting it to the sponsor.

Non-Financial Reporting

Non-financial reports are intended to summarize the project accomplishments and highlight any achievements or outcomes of the sponsored funding.  The non-financial reporting requirements are included as part of the terms and conditions of most sponsored awards, which can include technical/progress reports, project outcomes reports, invention/patent reports, and equipment reports. 

Non-financial reports must be submitted on a timely basis per the due dates outlined in the award terms and conditions to ensure compliance.  Failure to submit non-financial reports on time could result in sponsors withholding payments, withholding future funding, or withholding all funding to all awards across the University. To avoid those situations, additional processes and oversight are in place to manage NIH Research Performance Progress Reports (RPPRs) and NIH Final Invention Statements.  A detailed business process can be found here. 

For all other non-financial reports, the Department Administrator is strongly encouraged to schedule non-financial reports in GMAS to assist with monitoring to ensure non-financial reports are submitted on a timely basis.  Once scheduled in GMAS, all users can view the non-financial reports scheduled for a specific project.  Users also have reporting capabilities to view all scheduled non-financial reports by running a HART Scheduled Reports and setting the “Financial report flag” value to “No”.  This allows users to identify any completed, overdue, or upcoming non-financial reports. 

For questions about non-financial reports, please contact your Central Administrator.

GMAS Non-Financial Deliverable Types