Blog

Office for Sponsored Programs Winter Recess Schedule 2019-2020

Happy holidays colleagues,

The University and OSP will be closing at noon on Tuesday, December 24th, and reopening Thursday, January 2nd.  

Proposals (Initial Requests and Competing Renewals) due to the sponsor during winter recess must be locked and routed by 5 p.m. on Monday, December 16, 2019.  If a deadline falls during the week of January 2-10, please email OSPProposalAssistance@harvard.edu so we are aware that something will need to be quickly turned around upon return from break.  ...

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Upcoming Training Opportunities December 2019

Dear Research Administrators,  
We wanted to take a moment to let you know about an upcoming training opportunity taking place this month. Please see below for session details and how to register.  

Justification and Supporting Documentation Webinar
Date: 12/11/2019
Time: 1:00pm-2:00pm
Location: Live Webinar Training (online only)
Description: This webex is will focus on analyzing and identifying documentation that provides strong support for costs on sponsored awards...

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Changes coming to Cost Sharing in GMAS

The GMAS team is working closely with the Cost Sharing Committee to enhance cost sharing functionality in GMAS, with a release date expected in Winter 2020.

This effort has included multiple outreach sessions with department and school representatives to identify issues, gather ideas, and meet the goals of:

  • Aligning functionality and terminology in GMAS with the Cost Share Policy (it should be noted that there is no change to the policy)
  • Fixing the system - making it easier to use and understand...
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NIH offers extension for childbirth during K99 eligibility

On October 30, 2019, NIH released NOT-OD-20-11, announcing an update to its extension policy on the eligibility window to apply for a K99. Effective immediately, "NIH will approve an extension of one year for childbirth within the 4 year K99 eligibility window."  For more information, please read the full notice: NOT-OD-20-011 NIH Extension Policy for Eligibility Window for Pathway to Independence Awards...

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Upcoming Training Opportunity: Overview of Sponsored Programs Administration

Dear Research Administrators, 

We wanted to take a moment to let you know about an upcoming training opportunity taking place this month. Please see below for session details and how to register. 

Overview of Sponsored Programs Administration Training

Date/Time/Location: Thursday, November 14th, 2019, 10:00am – 3:30pm, Cambridge, Lamont Library, Forum Room

Description: The Sponsored Projects Overview is the foundation of the University Research Administration Training Team’s (URATT)...

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Updated Cost Transfer Resources

A review of recent Cost Transfer requests has led to a clarification about the receipt of cost transfer requests received on day 90.  Under 90 day cost transfer requests must be received in the OSP Cost Transfer inbox by 4:30 PM on day 90 to be reviewed as an under 90 day cost transfer. The clarifying language is as follows: “Please note: This inbox is monitored during normal business hours (generally Monday-Friday from 9 AM – 4:30 PM). Under 90 day CT requests received after this time on day 90 will not be reviewed as under 90 day cost transfers and must be...

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Updated Sponsored Travel Guidance and Resources (Effective 10/1/2019)

The following sponsored travel resources have been updated: 

  • Sponsored Travel Guidance and FAQs have been revised to reflect the updated definition of lowest economy class airfare: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag.
  • Two 2 resources have been...
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New Federal Work Study on Sponsored Awards Policy

SALC EC and OPC have approved a University-wide policy that the institutional share of Federal Work Study (FWS) cannot be charged to federal funds and cannot be charged to federal cost sharing activities. Other Harvard funding, such as non-federal sponsored awards, non-sponsored gifts, unrestricted funds, or endowment funds, can be used for the institutional share of FWS if allowed by the terms of the fund.

This policy goes into effect January 1, 2020. FWS charged to federal awards or charged to federal cost sharing accounts through December 21, 2019 will require manual...

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