General Re-Budget

A general re-budget is the reallocation of funds from one spending category to another spending category that better reflects the project requirements. General re-budgets may or may not require sponsor approval depending on the terms of the award and the amount being re-budgeted.

Requesting a General Re-Budget

To request a re-budget, create a folder in the most recent GMAS request for “Re-budget [Date (Month/Year)]. Upload the revised budget and justification to this folder. Notify the OSP Awards Management portfolio owner for the award that a revised budget is needed.

Information Needed:

  • Revised budget and justification
  • Revised SOW, if applicable
  • Submission information if sponsor approval required
  • Other information as required by the sponsor, department, or university

General Re-Budget Roles and Responsibilities

  • The department holds primary responsibility for entering information in GMAS to formally request a re-budget.
  • The OSP Awards Management team reviews re-budget requests and corresponds via e-mail with any questions or clarifications.
  • The OSP Awards Management team submits to the sponsor, as applicable, and notes approval in GMAS.
  • The OSP Operations team initiates a revision on the GMAS account.
  • The OSP Awards Management team reviews and commits the revision to the account, generating an action memo that is sent to those listed on the Administrative team in GMAS.