Competing Renewal

A competing renewal is a request to the sponsor for additional funds during a current project period to support new or additional activities that are not identified in the current award. Competing renewals go through a competitive review process and have an expanded scope of work. A competing renewal generates a new segment and fund number in GMAS and may have a new sponsor award number as well.

Requesting a Competing Renewal

To request a Competing Renewal in GMAS, from the segment home page, select “Actions” and then “Create request”. Follow the prompts to enter the required information before locking and routing.

Information Needed

  • Period of performance and budget periods
  • A21 Code
  • Effort location
  • Date due to sponsor, number of copies required (if hard copy) and mailing/electronic transmission instructions
  • Proposal documents (to include: budget, budget justification, proposal narrative, SOW, etc.)
  • Other information as required by the sponsor, department, or university

Competing Renewal Roles and Responsibilities

  • The department holds primary responsibility for entering information in GMAS to formally request Competing Renewal funds.
  • The OSP Proposal Review team reviews Competing Renewal requests once the GMAS request has all required signatures. 
  • The OSP Proposal Review team submits to the sponsor and marks the request as submitted in GMAS.
  • If the competing renewal is awarded, sponsor documentation is required. The Awards Management team logs the notice to the GMAS Competing Renewal request.
  • The OSP Operations team initiates a revision on the GMAS account.
  • The OSP Awards Management team reviews and commits the revision to the account, generating an action memo that is sent to those listed on the Administrative team in GMAS.

For any questions about a Competing Renewal, contact