Program Income Approval

Sponsored projects or programs may generate income as a result of activities conducted as part of the project or program. The Office of Management and Budget (OMB) Uniform Guidance (2 CFR Part 200), Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and applicable federal agency regulations document the identification, recording, reporting, and monitoring requirements for such income generated during the project period. To be consistent in its accounting practices, Harvard University extends these requirements for managing program income to non-federal sponsored projects. See Program Income Guidance for details.

Proposal Stage Highlights

Program Income approval must be flagged in the GMAS request at the proposal stage. OSP will review the proposal for potential program income and determine whether it is appropriate to include or exclude program income in the proposal submission. In instances where program income has been identified that may fund committed cost sharing, alternative funding sources should be identified should the income not meet expectations.

Award Stage Highlights

Upon award acceptance, the PI and department/local level managing unit should submit a request to OSP/ORA to establish a GMAS program income account (part-of account) for tracking the program income generated during the project period if program income was included in the proposal budget/narrative. If program income is identified after the award is initiated, a request for setting up a program income account should be submitted to OSP/ORA as soon as the actual or potential program income revenue is identified.