Change Tub and Org

On occasion, the managing Tub and/or Org of an award may need to change in GMAS. This most commonly occurs when a PI has a dual appointment or is transferring from one department to another within Harvard. These changes rarely require sponsor approval and can be handled with an internal Change Tub/Org request in GMAS.

If the Tub/Org change is simultaneous with a PI Change, please follow the instructions for submitting a PI Change request.

Expenditure Allocation

If a new Tub and/or Org must be established and new accounts are needed, the department is responsible for making the determination of which expenditures must remain on the original Tub/Org’s account(s) and which must be transferred to the new Tub/Org’s account(s). Departments should communicate with their OSP Pre-Award Central Administrator if new accounts are needed as part of a Tub/Org change. 

• If only the Org is changing: New accounts are optional. If not otherwise requested, the new org will assume ownership of the existing established accounts and fund allocations will remain as-is.
• If both the Tub and Org are changing: New accounts are required in all cases, and the old Tub/Org’s accounts will be end dated. Tub/Org Change Roles and Responsibilities
• The department is responsible for entering a Change Tub/Org request in GMAS and for transferring expenditures to the new Tub/Org accounts (if applicable).
• The OSP Awards Management and Operations team reviews the request and completes the revision in GMAS, generating an action memo that is sent to those listed on the Administrative Team.