Financial deliverables include invoices, financial reports, and internal reviews. Financial deliverable requirements vary by sponsor and by award. To ensure these requirements are met, each financial deliverable is recorded in GMAS by the OSP Research Finance Post-Award Operations Team. Scheduling of financial deliverables in GMAS is based on the sponsor’s financial requirements and identifies the templates and complexity of the financial terms and conditions of the sponsor. The following list outlines each of the available financial deliverable types that can be scheduled in GMAS.
Invoices
| Name | Full Name | Description |
|---|---|---|
|
I-HUI |
I‐Harvard University ‐ Harvard University Invoice | Standard invoice template for cost reimbursement requests. This template is downloadable from GMAS. |
|
I-HUFI |
I‐Harvard University Fixed Invoice | Standard invoice template for fixed price reimbursement requests. This template is downloadable from GMAS. |
| I-HUFI-D | I‐Harvard University Fixed Invoice with Deliverable | Used for fixed price reimbursement requests associated with a project deliverable or milestone. This template is downloadable from GMAS but requires the insertion of deliverables or milestones associated with the payment. |
| I-HUFI-OTD | I‐Harvard University Fixed Invoice under the Office of Technology and Development | Used for fixed price reimbursement requests administered by the Office of Technology and Development (OTD). This template is downloadable from GMAS and may require the insertion of deliverables or milestones associated with the payment. |
|
I-SF270
|
I‐SF270 ‐ Request for Advance or Reimbursement | Standard Federal invoice template for cost reimbursement requests. This template is downloadable from GMAS. |
| I-SF270 FP | I‐SF270 ‐ Request for Advance or Reimbursement Fixed Price | Standard Federal template for fixed price reimbursement requests. This template is downloadable from GMAS. |
| I-SF1034/1035 | I‐SF1034/1035 ‐ Public Voucher for Purchases and Services | Standard Federal invoice template for cost reimbursement requests. This template is downloadable from GMAS. |
| I-SPI | I‐SPI ‐ Sponsor Invoice | Sponsor-specific invoice template for cost reimbursement. The format and detail will vary by sponsor. |
|
I-BA |
I-Billing Agreement Invoice | Standard invoice template for incoming sponsored billing agreements. This template is downloadable from GMAS. |
| I-RETENT | I‐RETENT ‐ Retention Invoice | Some sponsored agreements include terms and conditions whereby the sponsor can withhold payments or percentages of payments until project deliverables and milestones are met. Sponsor-specific invoice templates will vary in formation and detail. |
Financial Reports
| Name | Full Name | Description |
|---|---|---|
| FR-HUFR | FR‐Harvard University Financial Report | Standard financial reporting template. This template is downloadable from GMAS. |
| FR-HUFR-B | FR‐Harvard University Financial Report w/ Budget | Sponsor-specific financial reporting template, which includes budget reporting. The format and detail will vary by sponsor. |
| FR-SF425 | FR‐SF425 ‐ Federal Financial Report | Standard Federal financial reporting template. This template is downloadable from GMAS. |
| FR-SF425SH | FR‐SF425 Short ‐ Federal Financial Report Short | Standard Federal financial reporting template. This template is downloadable from GMAS. |
| FR-PFFR | FR-PFFR - P -Account Transitional FFR | The P-Account Federal Financial Report (P-FFR) utilizes the same format as the SF-425. This standard Federal financial reporting template facilitates the Letter of Credit (LOC) transition to award-by-award reporting. This template is downloadable from GMAS. |
| FR-SPFR | FR‐SPFR ‐ Sponsor Financial Report | Sponsor-specific financial reporting template. The format and detail will vary by sponsor. |
| FR-ARRA-Q | FR‐ARRA‐Q ‐ Quarterly ARRA Stimulus Report | Standard Federal financial reporting template required for funds received as part of the American Recovery and Reinvestment Act (ARRA). |
| FR-ASNREL | FR‐ASNREL ‐ Assignment & Release Forms | Sponsor-specific closeout documents. The format and detail will vary by sponsor. |
| FR-COSTSH | FR‐COSTSH ‐ Cost Sharing Report Form | Most cost sharing reporting is included as part of the invoice or financial report. In rare cases, the sponsor may require a separate cost sharing report. The format and detail will vary by sponsor. |
| FR-OTHER | FR‐OTHER ‐ Other Financial Report | Most financial reporting should fit into the types listed above, but in the rare cases they do not, this report type can be used. |
Other Financial Deliverables
| Name | Full Name | Descriptions |
|---|---|---|
| R-ARRA_Rev | R‐ARRA Review | Internal expenditure and compliance review of American Recovery and Reinvestment Act awards. |
|
R-REVIEW |
R‐Review | Internal expenditure and compliance review. |
| P-EXTwFnds | P-Pending Extension with Additional Funds | Placeholder for awards that are being extended with additional funding. |
| I-IM | I-Internal Memo | Used to record and generate receivables in GMAS when a payment is received without an invoice being issued. |
| P-NCE | P-NCE - Pending Extension | Placeholder for awards that are being extended. |
| P-Funding | P-Pending Additional Funds | Placeholder for awards that are receiving additional funding. |
| A-AUDITS | A-Audit Reports | Used to record any project-specific audit requirements, either as part of the terms and conditions (including audit certificates) of an award or performed by the sponsor on an ad hoc basis. |