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GMAS Financial Deliverable Types

Financial deliverables include invoices, financial reports, and internal reviews. Financial deliverable requirements vary by sponsor and by award. To ensure these requirements are met, each financial deliverable is recorded in GMAS by the OSP Research Finance Post-Award Operations Team. Scheduling of financial deliverables in GMAS is based on the sponsor’s financial requirements and identifies the templates and complexity of the financial terms and conditions of the sponsor. The following list outlines each of the available financial deliverable types that can be scheduled in GMAS.

Invoices

Table 1: Types of Invoices
Name Full Name Description

 I-HUI

I‐Harvard University ‐ Harvard University Invoice Standard invoice template for cost reimbursement requests. This template is downloadable from GMAS.

I-HUFI

I‐Harvard University Fixed Invoice Standard invoice template for fixed price reimbursement requests. This template is downloadable from GMAS.
I-HUFI-D I‐Harvard University Fixed Invoice with Deliverable Used for fixed price reimbursement requests associated with a project deliverable or milestone. This template is downloadable from GMAS but requires the insertion of deliverables or milestones associated with the payment.
I-HUFI-OTD I‐Harvard University Fixed Invoice under the Office of Technology and Development Used for fixed price reimbursement requests administered by the Office of Technology and Development (OTD). This template is downloadable from GMAS and may require the insertion of deliverables or milestones associated with the payment.

I-SF270

 

I‐SF270 ‐ Request for Advance or Reimbursement Standard Federal invoice template for cost reimbursement requests. This template is downloadable from GMAS.
I-SF270 FP I‐SF270 ‐ Request for Advance or Reimbursement Fixed Price Standard Federal template for fixed price reimbursement requests. This template is downloadable from GMAS.
I-SF1034/1035 I‐SF1034/1035 ‐ Public Voucher for Purchases and Services Standard Federal invoice template for cost reimbursement requests. This template is downloadable from GMAS.
I-SPI I‐SPI ‐ Sponsor Invoice Sponsor-specific invoice template for cost reimbursement. The format and detail will vary by sponsor.

I-BA

I-Billing Agreement Invoice Standard invoice template for incoming sponsored billing agreements. This template is downloadable from GMAS.

Financial Reports

Table 2: Types of Financial Reports
Name Full Name Description
FR-HUFR FR‐Harvard University Financial Report Standard financial reporting template. This template is downloadable from GMAS.
FR-HUFR-B FR‐Harvard University Financial Report w/ Budget Sponsor-specific financial reporting template, which includes budget reporting. The format and detail will vary by sponsor.
FR-SF425 FR‐SF425 ‐ Federal Financial Report Standard Federal financial reporting template. This template is downloadable from GMAS.
FR-SPFR FR‐SPFR ‐ Sponsor Financial Report Sponsor-specific financial reporting template. The format and detail will vary by sponsor.
FR-ASNREL FR‐ASNREL ‐ Assignment & Release Forms Sponsor-specific closeout documents. The format and detail will vary by sponsor.
FR-COSTSH FR‐COSTSH ‐ Cost Sharing Report Form Most cost sharing reporting is included as part of the invoice or financial report. In rare cases, the sponsor may require a separate cost sharing report. The format and detail will vary by sponsor.
FR-OTHER FR‐OTHER ‐ Other Financial Report Most financial reporting should fit into the types listed above, but in the rare cases they do not, this report type can be used.

Other Financial Deliverables

Table 3: Types of Other Financial Deliverables
Name Full Name Descriptions

R-REVIEW

R‐Review Internal expenditure and compliance review.
R-TGReview R-Training Grant Review Internal Review to facilitate the closeout of the prior year
P-EXTwFnds P-Pending Extension with Additional Funds Placeholder for awards that are being extended with additional funding.
P-NCE P-NCE - Pending Extension Placeholder for awards that are being extended.
P-Funding P-Pending Additional Funds Placeholder for awards that are receiving additional funding.
A-AUDITS A-Audit Reports Used to record any project-specific audit requirements, either as part of the terms and conditions (including audit certificates) of an award or performed by the sponsor on an ad hoc basis.