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GMAS Release 1_47 (outage 9/28 6PM to 10/1 8AM)

News

Transaction monitoring is coming to GMAS! A release is scheduled for this weekend. GMAS will be unavailable starting at 6PM Friday, September 28th and will be available by start of business Monday, October 1st. This release includes enhancements for...

Research Management Meeting (RMM): GMAS Subagreement Training

Events

Description: The University-wide Research Management Meeting (RMM) will be dedicated to GMAS Subagreement Training for Departments. This training is designed to prepare department administrators, grant managers and others in departments who work with...

New GMAS Questions Implementing Data Management and Sharing Plan Requirements

News

Dear Research Administrators, As previewed at the December Research Management Meeting, as part of the University’s efforts to prepare for the January 25, 2023 effective date of the new NIH Data Management and Sharing Policy, the University has determined...

Strengthening Our Data: New and Updated Proposal Entry Fields in GMAS

News

As we continue to leverage proposal and award data to better understand Harvard’s research enterprise, we are introducing a new data entry field in GMAS related to Research and Development (R&D) Type and refining our Discipline Code assignments. These...

GMAS Tip/Trick: Do you know how to put your approved sponsor budget into the different financial systems?

News

By entering your budget into GMAS via the GL Budget feature, the approved budget will be available in many financial applications, including, GMAS, HART, and PI Dashboard and help eliminate the need to re-open spreadsheets to find the approved budget. The...

New Online Training Opportunity: GMAS Basics and Requests Online Training

News

Dear Research Administrators, We wanted to take a moment to let you know about a new online training opportunity. Please see below for details and how to register. GMAS Basics and Requests Online Training Self-paced Training available now Description...

Strengthening Our Data: Always Remember to Include the Funding Opportunity Announcement Number in GMAS

News

As we continue to leverage our proposal and award data to better understand the research enterprise, one proposal field in the Grants Management Application Suite (GMAS) makes a big difference: the Funding Opportunity Announcement (FOA) number. Including...

New Organization/Sponsor Process

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External organization profiles in GMAS are records of any non-Harvard organizations that have been in the role of sponsor, prime sponsor, other sponsor/pass-through, or subrecipient on Harvard sponsored projects. New organizations can be added by GMAS...

Competing Renewal

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A competing renewal is a request to the sponsor for additional funds during a current project period to support new or additional activities that are not identified in the current award. Competing renewals go through a competitive review process and have...

Re-Budget of Restricted Categories

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A restricted category is a specific amount of funding that has been identified to apply to a particular category (such as tuition, participant support costs, childcare funds, etc.) and cannot be used for other purposes. A request to use these funds for...

Other

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For requests that require sponsor approval, but do not fit into one of the predefined request types currently available in GMAS, the Other request type can be used. Please review the available request types and avoid using the Other request type when...

Pre Award Expenditure

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Pre-award expenditures (also called pre-award costs) are those incurred prior to the effective date of the award. These costs must be necessary for efficient and timely performance of the scope of work. For Federal awards, pre-award expenditures are...