GMAS Changes on International Travel

GMAS changes on international travel when paying International individuals for services outside of Harvard’s Accounts Payable Buy-to-Pay system. There will be a system generated email from financialpolicy@harvard.edu on awards in GMAS that include Internation Collaboration when the following boxes are selected on the ICA approval:

• International Travel
  • Conduct fieldwork (e.g. data collection, surveying, collecting samples, conducting experiments)
• International Collaboration (other than Subaward recipients)
  • Fieldwork, including data collection surveying, collecting sample, and/or conducting experiments

Please advise anyone traveling seeking reimbursement outside of Buy-to-Pay to contact financialpolicy@harvard.edu for an initial consultation prior to traveling.

SAMPLE EMAIL:

Email Subject Line: Advisory Regarding International Collaboration Payments to Individuals
 
Email Language:
Segment Title:
Principal Investigator:
Sponsor:
Country Listed:
 
The above award was noted as having an international collaboration component (other than a subaward recipient).
 
If your project will include paying international individuals for services outside of Harvard’s accounts payable Buy-to-Pay system (i.e., if you will pay individuals using cash, University-issued or personal credit card in predominately cash-based economies), there is a University process in place to enable your research by proactively mitigating potential tax and legal risks. Please contact financialpolicy@harvard.edu for an initial consultation.