Closing Out an Award

The disabling of sponsored accounts helps to ensure awards are closed out on a timely basis and prevents additional transactions from being posted to sponsored accounts that have ended. OSP Research Finance oversees the various stages of disabling that...

The grant manager and the financial analyst should review all uncertified salary for correct accounts before an award closes. Once the award closes, journal entries will fail to post to closed subactivities. Since faculty only certify once per year and...

The Department/Local Level Managing Unit is responsible for the ongoing reconciliation of billing agreement accounts in GMAS and for ensuring that a final reconciliation occurs to facilitate closeout. As the end of the billing agreement approaches, the...

During the closeout of a subaward, the PI and the department must ensure that all required reports and deliverables are submitted to the sponsor. This may include technical reports, final invoices, property reports, patent reports, assignment and release...

An Early Termination Request in GMAS is necessary when a project will be ending prior to its Anticipated End Date. The process may be initiated by the PI; or, on occasion, by the sponsor. An Early Termination may arise when: A Harvard PI transfers to...

Final reports are intended to highlight achievements and outcomes, while also explaining expenditures made during the life of a grant award. Common final reports include: financial reports, technical reports, property reports, and invention/patent reports...

Regular and ongoing account reconciliation throughout the life an award helps to ensure expenditures are within budget and in compliance with award terms. Department/Local Level Managing Units are primarily responsible for reconciling accounts and working...

If a PI plans to leave an organization during the course of a grant, the organization has the prerogative to nominate a replacement PI, request that the grant be terminated, or transfer the grant to the PI's new organization. Replacement PIs are subject...