Office for Sponsored Programs Winter Recess Schedule 2025-2026

Dear Colleagues,

The University and the Office for Sponsored Programs will be closing for Winter Recess at 12:00 p.m. on Wednesday, December 24, 2025, and reopening at 9:00 a.m. Friday, January 2, 2026. Please review the information below related to the process and timelines for research administration related items in advance of and following the Winter Recess.

  • Proposals (Initial Requests and Competing Renewals) due to the sponsor during Winter Recess must be locked and routed by Wednesday, December 17, 2025, at 9:00 a.m. If a proposal submission deadline falls between January 2, 2026 and January 9, 2026, please email OSPProposalAssistance@harvard.edu so the Proposal Submission Team is aware that a proposal will need to be quickly turned around upon return from Winter Recess.
  • Continuations, Supplements, JIT requests, and Progress Reports that are due to the sponsor during Winter Recess must be received by the respective Awards Management and Operations Team Member by Wednesday, December 17, 2025, at 9:00 a.m.
  • Award documents and related agreements (including outgoing subawards) requiring execution during Winter Recess must be received by Wednesday, December 17, 2025, at 9:00 a.m. While we will do our best to accommodate all agreements received, priority will be given to agreements that require execution before the end of the calendar year per the sponsor requirements or guidance. All other agreements will be processed in a timely manner when our office reopens on January 2, 2026.

We ask that you please distribute this email to all local stakeholder groups. Should you have any questions or concerns regarding these deadlines, please contact:

See also: