Dear Research Administrators,
We wanted to take a moment to tell you about some of the upcoming training opportunities available this summer. Please see below for session details and how to register.
Overview of Sponsored Programs Administration Training
Date/Time/Format: July 29th, 2021 / 10:00am-3:00pm / Live Virtual Training
Description: The Sponsored Projects Overview is the foundation of the University Research Administration Training Team’s (URATT) course offerings. This full day session, offered quarterly, involves facilitation and participants from across the University, covers basic information on Harvard research administration policies, procedures, the award lifecycle, regulatory compliance, and also provides resources and contacts for future use. Workshop attendance is limited to 40.
Intended audience: Staff members with less than one year of experience in research administration at Harvard or anyone who would like a review of or a University-wide perspective on sponsored projects.
Registration: Please register via the class listing in the Harvard Training Portal.
NCURA Live Webinar - Participant Support Costs: An Overview of Dos and Don’ts
Date/Time/Format: August 2nd, 2021 / 2:00pm-3:30pm / Live Virtual Webinar
Description: Participant support costs require special treatment and clear communication throughout the award life cycle. This webinar will help you understand what participant support costs are and why they are special. We will discuss the rules and regulations governing participant support costs. We will talk about how to budget, set up, and manage participant support costs. We will also touch on audit considerations. So if there have been instances where you’ve struggled to confidently validate the allowability of participant support cost or if you could simply use a refresher on the fundamentals, then the Participant Support Costs webinar is for you. No matter if you reside in pre, post, or the department, this webinar will provide you with the knowledge and fundamental framework needed to manage participant support costs going forward.
Objectives:
- Provide participants with an overview of what participant support costs are and why they are special
- Learn about regulations governing participant support costs
- Learn how to budget, set up, and manage participant support costs
- Learn how to prepare for an audit of sponsored projects with participant support costs
Registration: Please register through the Harvard Training Portal.
Cost Transfer Level II Training
Date/Time/Format: August 4th, 2021 /1:00pm - 2:30pm/ Live Virtual Training
Description: This Cost Transfer session will focus on the role of the Cost Transfer Authorized Approver. The class will include a review of Harvard's Cost Transfer Policies and Procedures, the responsibilities of approvers, identifying requirements and best practices for approval, and cost transfer resources. Attendees will participate in group discussions and work through examples and case studies.
Audience: Anyone Responsible for review and approval of cost transfers.
Pre-Requisites: Review the Cost Transfer Policy, Complete the Intro to Cost Transfer online course (Required).
Registration: Please register for this session through the Harvard Training Portal.
GMAS Basics Training
Dates/Times/Format: August 5 & 6th, 2021 / 10:00am-12:00pm / Live Virtual Webinar
Description: GMAS Basics and Requests training provides attendees with an introduction to Harvard’s Grants Management Application Suite (GMAS) and how it is used to manage sponsored projects. This offering is structured into two sessions. The first session will focus on an overview of GMAS and basic navigation. The second session will focus on GMAS requests. Staff can register for one or both sessions depending on training needs. For more information on these sessions, please visit the OSP Training Calendar.
Registration: Please register for this session through the Harvard Training Portal.
ECRT Basics Training
Date/Time/Format: August 12th, 2021 / 11:00pm-12:30pm / Live Virtual Training
Description: This course will introduce department administrators to effort reporting and the electronic effort reporting and certification system (ecrt), which allows Principal Investigators and Faculty to certify their effort on federally-sponsored projects. This course will cover the following:
- Introduction to effort and effort reporting
- ecrt roles and responsibilities
- Workflow for certification by Principal Investigators and/or Faculty
- Workflow for Grants Managers to review and monitor and overall management of certifications during certification periods
- Best practices during the pre-certification review period
- Workflow for Primary Effort Coordinators to monitor the process of certifications in their departments and assign roles and overrides as needed
*Please note that this session will include system demos that will first cover Grant Manger responsibilities. The last 30 mins of the session will be devoted to Primary Effort Coordinators and will cover the additional aspects of the systems their role needs to utilize.
Intended Audience: ecrt Basics training is intended for Grant Managers with responsibility for assisting their faculty during the effort reporting process as well as anyone in the Primary Effort Coordinator role. This is a great opportunity for new ecrt users as well as for existing users who want a refresher.
Recommended Pre-Work: Review of the University wide Effort Reporting Policy.
Registration: Please register for these sessions through the Harvard Training Portal.
Notification of Awards (NOA) and Action Memo (AM) Set-up and Alignment (University-Wide)
Date/Time/Format: Self-paced/Web-based Training
Description: This webinar will focus on Notifications of Awards (NOAs) and Action Memos (AMs) in the context of Research Administration. Participants will the review of the Harvard Chart of Accounts and discuss how Notifications of Awards and Actions memos impact account set-up in GMAS. Through case study analysis, participants will be able to, identify key information on Notifications of Award (NOA), Review and analyze an Action Memo (AM) for accuracy, Define and demonstrate proper account set-up, and Identify policies that incorporate costing strings in the procedures.
Audience: Research administrators and anyone transacting on sponsored award.
Course Length: approximately 30 minutes
Registration: Please register for this class through the Harvard Training Portal.
Justifying Costs on Awards and Appropriate Supporting Documentation (University-wide)
Date/Time/Format: Self-paced/Web-based Training
Description: This module will focus on analyzing and identifying documentation that provides strong support for costs on sponsored awards. This module will review two aspects of providing proper support: the justification for costs and supporting documentation. Through sample comparison, participants will be able to answer; What makes a justification strong? What makes a weak justification? What support is needed to add value? What is appropriate documentation to support the justification?
Audience: Research administrators and anyone transacting on sponsored award
Course Length: approximately 30 minutes
Registration: Please register for this class through the Harvard Training Portal.