# GMAS Processing Cheat Sheet for Incoming Billing Agreements Sort**Step****Action**1. Obtain Salary Information Department GM provides salary and fringe details to the Affiliate Institution. 2. Draft Agreement Department GM obtains a draft billing agreement from the Affiliate Institution. 3. GMAS Request Submission Department GM submits a GMAS request for a new or competing renewal, uploading a partially executed agreement. 4. Department Approval Department contacts signs the request in GMAS. 5. GMAS Entry Discipline: 'Other' A21 Code: A03 Preponderance of Effort: Off-campus Project Type: 'Billing Agreement' Org: Enter appropriate org from your department Budget IDC Rate: 0% 6. OSP Review & Submission OSP reviews the agreement and submits the partially executed version to the sponsor. 7. Agreement Logging & Award Setup OSP logs the agreement once fully executed, issues the Action Memo and creates the account. 8. Salary & Account Maintenance Department GM updates salary coding in Aurora or faculty effort spreadsheet; reviews/reconciles monthly. 9. Invoicing OSP Research Finance submits invoices based on GL expenditures. 10. Final Reconciliation & Closeout Department GM performs final reconciliation, updates salary coding, and OSP submits the final invoice and closes the account. ## Key Considerations - Renewals: Create a competing renewal request under the same fund, uploading a new billing agreement. New subactivity for each year. - Amendments: Email OSP for changes () (salary, fringe, funding source, etc.). Some amendments may require a corresponding GMAS request; the Proposal Team will advise.