#  Revised Procurement Policy Effective January 1, 2021 

 





January 14, 2021

 

 

 The updated [Procurement Policy](https://policies.fad.harvard.edu/procurement), effective January 1, 2021, has been posted to the Financial Policy Office website. You may also access the documents and additional resources through the [Office for Sponsored Programs Procurement Policy webpage](/procurement). Additional resources include:

- [Brief video tutorial on the Vendor Justification Form (VJF)](https://web.microsoftstream.com/video/e83f1b2d-267d-4fd2-bc28-7cc615191d0d)
- [Brief video tutorial on the Debarment Form](https://web.microsoftstream.com/video/e1615a46-c7c1-4ada-9b1a-40b16ee47361)
- Recording of the “[Procurement Policy Updates - Sneak Peak” Zoom session](https://web.microsoftstream.com/video/dd904fbb-f7e3-42fd-bf00-8f3db6d792b9) from December 8, 2020

 In the future, the additional resources will include a decision table for when the VJF or Debarment Form is required.

 Automated workflow processes and emails around VJF and Debarment Form requirements have been implemented into the Buy-to-Pay system.

 Additional training on the policy updates will take place virtually on February 22, 2021. Please [register through HTP](https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/leclassview/virtc000000000008226).

 Updates to the policy include:

- An increase in the Micropurchase Threshold (MPT) from $10,000 to $50,000.
- Debarment Forms are only required for purchases on federal contracts equal to or greater than $35,000. Visit the [OSP Procurement Policy webpage](/procurement) for information on finding the funding instrument for sponsored awards.
- VJFs must be completed for all purchases with federal funds greater than $50,000, even if the purchase is with a preferred vendor. 
    - Please be sure to use the updated VJF found on the [Strategic Procurement Forms webpage](https://internal.procurement.harvard.edu/forms) or [Procurement Policy website](https://policies.fad.harvard.edu/procurement).
- All federal purchases equal to or greater than $35,000 or over $50,000 will require an electronic acknowledgement in the Buy-to-Pay system to ensure the requestor has considered, and completed if necessary, VJF and Debarment requirements.

 For questions, please contact [Christyne\_Anderson@harvard.edu](mailto:Christyne_Anderson@harvard.edu).