#  GMAS Changes on International Travel 

 





November 05, 2024

 

 

 **GMAS changes on international travel when paying International individuals for services outside of Harvard’s Accounts Payable Buy-to-Pay system.** There will be a system generated email from <financialpolicy@harvard.edu> on awards in GMAS that include Internation Collaboration when the following boxes are selected on the ICA approval:

- **International Travel**
    - Conduct fieldwork (e.g. data collection, surveying, collecting samples, conducting experiments)
- **International Collaboration (other than Subaward recipients)**
    - Fieldwork, including data collection surveying, collecting sample, and/or conducting experiments

 Please advise anyone traveling seeking reimbursement outside of Buy-to-Pay to contact <financialpolicy@harvard.edu> for an initial consultation prior to traveling.

##  SAMPLE EMAIL:

 ***Email Subject Line:** Advisory Regarding International Collaboration Payments to Individuals  
   
**Email Language:**  
Segment Title:  
Principal Investigator:  
Sponsor:  
Country Listed:  
   
The above award was noted as having an international collaboration component (other than a subaward recipient).  
   
If your project will include **paying international individuals for services outside of Harvard’s accounts payable Buy-to-Pay system** (i.e., if you will pay individuals using cash, University-issued or personal credit card in predominately cash-based economies), there is a University process in place to enable your research by proactively mitigating potential tax and legal risks. Please contact <financialpolicy@harvard.edu> for an initial consultation.*



 

 

 



 

 See also:- [ Alerts ](/blog-categories/alerts)
- [ Announcements ](/blog-categories/announcements)
- [ GMAS ](/blog-tags/gmas)