Policy

Revised Independent Contractor Policy

The Independent Contractor (IC) Policy has been revised with an effective date of 7/1/19 (with early adoption encouraged). The updated version has stream-lined the questionnaire and provides guidance and clarification on roles and responsibilities and when and how to classify an individual as an employee or independent contractor. Expanded training materials have also been created to help hiring departments, Human Resources and Finance Offices property classify and pay these individuals.

The current policy is posted on the ...

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Updated Software Accounting Policy

Will you be designing or purchasing software or datasets with research funds? How about using Software or Cloud Hosting Solutions? The Software Accounting Policy (previously called Accounting for Internally-Developed Software) has been updated with an effective date of 1/1/19. The policy defines when costs for purchased and internally-developed software or cloud-hosting arrangements must be capitalized....

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Guidelines for Budgeting and Charging Employee Vacation Time to Sponsored Awards Published to OSP Website

Author: Mark W. O'Brien

The University Operations and Policy Committee (OPC) recently updated what was formerly known as the Absence Management Policy. The document is now titled “Guidelines for Budgeting and Charging Employee Vacation Time to Sponsored Awards.” These guidelines are meant to be a helpful tool for research administrators creating budgets for sponsored award proposals. The guidance offers specific instructions for the budgeting of both exempt and non-exempt employee salary and vacation charges. The document is available...

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Updated Travel Policy FAQs Posted to OSP Website

The updated Sponsored Travel Guidance and Travel Policy FAQs have been added to the OSP website. This section covers a wide range of frequently asked questions, offering information on booking rules, exception documentation, split charging, receipts, the Fly America Act, and more. The FAQs are designed as a resource for travelers and administrators, covering both general information and specific situations that can arise in booking both nonfederal and federally sponsored travel.

The FAQs are posted ...

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Federal Travel Policy Update Brochure Posted to OSP Website

Looking for a quick guide to travel on federal awards? The Office of Sponsored Programs and Financial Policy Office have released a brochure regarding the recent updates to federal travel policies. The guide provides basic information about booking the lowest economy airfare, the Fly America Act, business meals and receipts, and important websites and phone numbers at the University. We encourage travelers and administrators to use it as a resource on travel on sponsored awards.

Click here to see the...

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The University Sponsored Equipment Roles and Responsibilities Matrix

Author: Mark O’Brien

Equipment managers from across the University recently developed a new University Sponsored Equipment Roles and Responsibilities Matrix to offer sponsored equipment management guidance to PIs and staff. This matrix addresses the different levels of equipment management from PIs and local staff to School offices and central administration. This chart contains information on the myriad issues that arise throughout the management of capitalized equipment, from acquisition to disposition. Each section contains a description of the role and a few bullet points...

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Effective Date Extension: Responsibilities of Purchasers, Preparers and Approvers Policy

Author: Andrea Sexton

After requests from several Schools and discussions with the Financial Policy Review Committee, we have extended the effective date of the Responsibilities of Purchasers, Preparers and Approvers policy to March 1, 2016. The online training module is still in development and is now expected to be ready in January; a March 1 effective date will allow time for users to take the training before the policy is live. Individual Schools may keep the January 1, 2016 effective date if they wish.