Announcements

Office for Sponsored Programs Winter Recess Schedule 2019-2020

Happy holidays colleagues,

The University and OSP will be closing at noon on Tuesday, December 24th, and reopening Thursday, January 2nd.  

Proposals (Initial Requests and Competing Renewals) due to the sponsor during winter recess must be locked and routed by 5 p.m. on Monday, December 16, 2019.  If a deadline falls during the week of January 2-10, please email OSPProposalAssistance@harvard.edu so we are aware that something will need to be quickly turned around upon return from break.  ...

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Changes coming to Cost Sharing in GMAS

The GMAS team is working closely with the Cost Sharing Committee to enhance cost sharing functionality in GMAS, with a release date expected in Winter 2020.

This effort has included multiple outreach sessions with department and school representatives to identify issues, gather ideas, and meet the goals of:

  • Aligning functionality and terminology in GMAS with the Cost Share Policy (it should be noted that there is no change to the policy)
  • Fixing the system - making it easier to use and understand...
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NIH offers extension for childbirth during K99 eligibility

On October 30, 2019, NIH released NOT-OD-20-11, announcing an update to its extension policy on the eligibility window to apply for a K99. Effective immediately, "NIH will approve an extension of one year for childbirth within the 4 year K99 eligibility window."  For more information, please read the full notice: NOT-OD-20-011 NIH Extension Policy for Eligibility Window for Pathway to Independence Awards...

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Updated Cost Transfer Resources

A review of recent Cost Transfer requests has led to a clarification about the receipt of cost transfer requests received on day 90.  Under 90 day cost transfer requests must be received in the OSP Cost Transfer inbox by 4:30 PM on day 90 to be reviewed as an under 90 day cost transfer. The clarifying language is as follows: “Please note: This inbox is monitored during normal business hours (generally Monday-Friday from 9 AM – 4:30 PM). Under 90 day CT requests received after this time on day 90 will not be reviewed as under 90 day cost transfers and must be...

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Updated Sponsored Travel Guidance and Resources (Effective 10/1/2019)

The following sponsored travel resources have been updated: 

  • Sponsored Travel Guidance and FAQs have been revised to reflect the updated definition of lowest economy class airfare: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag.
  • Two 2 resources have been...
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New Federal Work Study on Sponsored Awards Policy

SALC EC and OPC have approved a University-wide policy that the institutional share of Federal Work Study (FWS) cannot be charged to federal funds and cannot be charged to federal cost sharing activities. Other Harvard funding, such as non-federal sponsored awards, non-sponsored gifts, unrestricted funds, or endowment funds, can be used for the institutional share of FWS if allowed by the terms of the fund.

This policy goes into effect January 1, 2020. FWS charged to federal awards or charged to federal cost sharing accounts through December 21, 2019 will require manual...

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The Office for Sponsored Programs, in collaboration with the University Operations and Policy Committee, has revised the Advance Account Guidance dated February 26, 2004.

Please review the full September 10, 2019 guidance here https://osp.finance.harvard.edu/at-risk-account-guidance, but some highlights include:

  • At-Risk Account is the official title replacement for what were formerly referred to as “Advance Accounts”
  • Recommendations for limiting At-Risk Account authorization periods
  • Suggestion that alternate non-sponsored string be provided at At-Risk Account...
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New NIH requirements Implement a Broader Definition of Fetal Tissue

For grant and cooperative agreement applications submitted for due dates on or after September 25, 2019, NIH is implementing new requirements on human fetal tissue (HFT) research for scientists applying for grants using human material from elective abortions. 

These new requirements apply to a far broader set of materials than what is conventionally considered...

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Now Available: Faculty Disclosure Resources

Recently federal funding agencies and congressional committees have expressed concerns regarding certain activities that threaten the integrity of the U.S. research enterprise. In response, the Office of the Vice Provost for Research has collected and collated updated guidance for Harvard Researchers in addressing faculty disclosure and intellectual property protection. This information, along with a set of FAQs, can be found on the OVPR website at https://... Read more about Now Available: Faculty Disclosure Resources